The Receipt feature in DonorPro allows you to select a tax receipt for any donation. This receipt can be printed or emailed to the donor directly from the donation screen. Receipts can be set as being either Tax Deductible or Non-Tax Deductible.
NOTE: If you already use numbered receipts within your organization, and are a new customer with DonorPro, you will need to alert your Conversion Specialist so that they know to create the numbering based on the previously used numerical values.
If you wish to start using the numerical receipt system, simply follow the instructions below.
From the main DonorPro menu, select Manage > Configuration > Form Letters & Receipts.
Select the Receipts tab.
The Receipts screen gives you the ability to set Receipt numerical ranges for Tax Deductible Receipts (Official Charitable Receipts in Canada) or Non-Tax Deductible Receipts (Standard Business Receipts in Canada). In the Tax Deductible Receipts section of the screen, enter the numerical range you wish to have appear next to the Receipt field on the donation screen. This numerical range will be used on Receipt Type Form Letters which have been set as Tax Deductible Receipts on the General Form Letter Configuration screen. Follow the same procedure for the Non-Tax Deductible Receipts.
NOTE: If your organization does not use Non-Tax Deductible Receipts, enter a small numeric range that is outside of the Tax Deductible range.
4. The Duplicate Receipt Wording should be populated with wording that you would like to see appear at the top of a receipt that has already been printed or emailed. This wording will automatically be inserted onto the receipt if the donation Receipt Date is not blank. This wording will be inserted in the upper-left corner of your document.
TIP: If you use this feature, be sure to design your documents with the placement of this wording in mind. For example, if you have your logo in the upper-left, you should insert one blank line above the logo to accommodate this wording.
5. Select Save.
NOTE: After configuring this screen, on the General tab, when you set the Type as Receipt, you will have the option to specify if this receipt is to be Tax Deductible or Non-Tax Deductible. The selection you make will prompt DonorPro as to which numerical range to use.