In This Article:

    De-Duplication Information for Standard Mail

    In This Article:

      When sending standard mail, some of the de-duplication options are listed below.
      For example Joe and Sally are married. Joe’s Constituent ID is 1 and Sally’s Constituent ID is 2:

      1. A)  If you select the option, "One per Constituent ID" AND “or Spouse ID” then the query results are checked to make sure only one letter is sent to the couple and ALL mailing history checked to make sure only one letter is sent to each couple.

        Mail Merge History created for Joe and he is listed as the ‘Master’ recipient in the mailing history Mail Merge History created for Sally, she is not listed as the ‘Master’ recipient.

      1. B)  If you select the ONLY the option, "One per Constituent ID" then the query results are checked to make sure only one letter is sent to each Constituent.

        Only mailing history marked Primary (Master) is checked to make sure only one letter is sent to each Constituent ID. Mail Merge History created for each constituent with a unique Constituent ID.

      2. C)  If neither “One per Constituent ID” or “or Spouse ID” is selected, then no de-duplication checking is done in the query results or on the server and all constituents will receive this mailing. Mail Merge History created for Joe Mail Merge History created for Sally.

      1. D)  If only “Address based on Line 1 and Postal Code” is selected, then the query results are checked to make sure only one letter is sent to identical Address Line 1 entries. Only one letter is sent to Joe and Sally.

      2. E)  If “Address based on Line 1 and Postal Code” is selected AND “include Line 2”, then the query results are checked to make sure only one letter is sent to identical Address Line 1 AND Line 2 entries.

         

      3. Joe and Sally would each receive a letter as Sally’s address is entered with an Address Line 2 and Joe’s is not.

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