A Batch enables you to group your electronic work much as you would your paperwork. Entering all donations received in a single day into a specific Batch is an easy way to organize your work. This ensures that each batch matches daily deposits eliminating the need to sort through paperwork to find which donations were included in a deposit.
Donations from the daily mail or from online sources may get entered into different batches, because donations from Engage are sorted automatically into their own batches and named beginning with SED and then the date. Batches from an import are named beginning with AI and the date.
While each organization is different, we recommend labeling a typical batch according to the date the gifts came in, such as 2018-10-01.
Search for existing batches from this screen, using the search filters at the top of the page and the Search button to the right. If the batch isn't found...
- Select the Add button to the right.
- The Batch screen will open. Type a Name for the Batch or select the Suggest button. A default name will be inserted. A name can be anything you like, however, Salsa Labs recommends using the date for the batch name, for example, 2016.10.25. This will help you sort your batches in year/date order when you run reports. Press Tab.
- Type a Description for your Batch.
- Select the appropriate Batch Type. Type options include...
- Donation Batches—Batches that contain regular donation records, pledges, and recurring donations.
- Recurring Template Batches—Batches that contain pledges for which lump sum payments will pay off each pledge.
- Recurring Payment Batches—Batches that contain a lump sum payment for a group of people.
- Leave the Batch Status as Open.
- Select Save. Use the Cancel button to cancel out any editing changes.